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Microsoft 365

Microsoft 365, sized to what your teams actually use

The plan difference matters more than the per-seat price. Most organisations are better served by a mixed estate than by putting everyone on the same tier.

Get Microsoft 365 pricingCompare plans below

Microsoft 365 splits into two families that behave quite differently. The Business plans are capped at 300 seats and are priced for small and mid-sized organisations. The Enterprise plans have no cap and add the compliance tooling that regulated organisations need.

The most common mistake is uniformity: putting an entire workforce on one plan because it is simpler to administer. A mixed estate — Premium for staff handling sensitive data, Standard for the rest, Basic for frontline roles — is almost always cheaper and no harder to manage.

The 300-seat cap, and when to plan around it

The Business plans are hard-capped at 300 seats across Basic, Standard and Premium combined. There is no override and no grace allowance.

Organisations that hit the cap unexpectedly end up migrating to enterprise plans under time pressure, usually at a renewal deadline. We recommend planning the transition at around 250 seats, when it can happen on your schedule and the commercial comparison can be made properly.

What Business Premium replaces

Premium is frequently mispriced by buyers because it is compared against Standard on the per-seat difference alone. That comparison ignores what it removes from the rest of the budget.

  • A separate endpoint protection product, for most Windows estates
  • A separate mobile device management platform
  • A separate email attachment and link security product
  • A separate multi-factor authentication and conditional access tool

Plans compared

All prices are per user per month equivalent, exclusive of GST, on annual commitment.

Business Basic

Web and mobile Office, business email and Teams. No desktop applications.

  • 50 GB business email on your own domain
  • Teams, OneDrive and SharePoint
  • Web and mobile Office only
  • Suits frontline and field roles
View pricing

Business Standard

Desktop Office applications plus the hosted services. The common default.

  • Installed Word, Excel, PowerPoint and Outlook
  • Up to five devices per user
  • 50 GB mailbox and 1 TB OneDrive
  • 300-seat maximum
View pricing

Business Premium

Standard plus device management, threat protection and conditional access.

  • Everything in Business Standard
  • Intune device management and remote wipe
  • Defender for Office 365 Plan 1
  • Entra ID Premium P1 conditional access
View pricing

Enterprise E3

No seat cap, with compliance tooling and Windows Enterprise rights.

  • Unlimited seats
  • 100 GB mailbox with litigation hold
  • Data loss prevention and retention policies
  • Windows 11 Enterprise upgrade rights
View pricing

Microsoft 365 in the catalogue

Full catalogue

Frequently asked questions

Can you transfer our existing Microsoft tenant to your billing?
Yes. Moving the billing relationship to a Cloud Solution Provider is an administrative change. Your tenant, data, configuration and users are unaffected, and there is no downtime.
Do you supply both subscription and perpetual Microsoft licensing?
Yes. Subscriptions through CSP, and perpetual licences such as Windows Server, SQL Server and Office LTSC through volume licensing. We will price both where both are viable for your scenario.
Can seat counts be reduced mid-term?
Additions can be made at any time. Reductions take effect at the subscription anniversary, which is why the renewal date is the point at which a genuine review is worth doing.

Related pages

Business StandardBusiness PremiumMicrosoft 365 deploymentEmail migration

Get Microsoft 365 pricing for your seat mix

Tell us your headcount and how the roles split. We will price a mixed estate rather than putting everyone on the same tier.

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