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Licensing operations

Know what you own before you renew it

Licence position audit, entitlement reconciliation and ongoing compliance management.

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The problem

Organisations routinely pay for licences nobody uses and are simultaneously under-licensed somewhere else. Both are expensive: unused subscriptions are direct waste, and a shortfall discovered during a publisher audit is settled at list price with no negotiating position.

How we approach it

We establish your effective licence position: what you own, what is deployed, what is actually used, and where the two do not match. That comparison almost always finds recoverable cost — unassigned seats, over-specified editions, duplicate tools serving the same purpose — and it finds shortfalls while they can still be corrected quietly.

We then put a process in place so the position stays current instead of degrading until the next audit.

What you get

  • Effective licence position across your main publishers
  • Unused and unassigned seats identified for reclamation
  • Edition right-sizing where a higher tier is not being used
  • Compliance gaps found before a publisher audit finds them
  • Renewal calendar so no renewal happens by default
  • Process to keep the position current rather than a one-off snapshot

How the engagement runs

The sequence, and why each stage comes where it does.

  1. Entitlement collection

    Purchase records, agreements and portal entitlements are gathered into a single position.

  2. Deployment discovery

    What is actually installed and, where measurable, actually used.

  3. Reconciliation

    Entitlement against deployment, producing the effective licence position.

  4. Findings and actions

    Recoverable cost and compliance gaps, each with a recommended action.

  5. Renewal calendar

    Every renewal date recorded with a review window before it, so nothing auto-renews unexamined.

  6. Ongoing management

    Periodic reconciliation so the position stays accurate as the estate changes.

Technology we work with

Named so you can check the fit against your existing estate.

  • Microsoft 365 admin centre
  • Adobe Admin Console
  • Autodesk Account
  • Discovery tooling
  • Entitlement reconciliation

Frequently asked questions

How much do organisations typically recover?
It varies too widely to promise a figure, and we will not quote one before looking. The common sources are unassigned subscription seats, users on a higher edition than they use, and overlapping tools bought by different departments. We report what we find with the evidence attached.
What happens if we find we are under-licensed?
It is corrected quietly and on your terms, which is precisely the reason to look before a publisher does. A shortfall found in an audit is settled at list price with penalties; the same shortfall found internally is a purchase at normal commercial rates.

Talk to us about software asset management

Tell us where you are now and what you are trying to reach. We will scope it honestly, including whether this is the engagement you actually need.

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